Use them to accurately assess progress on relevant projects and share updates with your team. Gantt charts are a useful tool in project management but they only reflect useful information if you consider them from a broader perspective. How the Gantt charts will fit in with your team’s workflow.Whether the data you include aligns with your main strategic objectives.What methods you’ll use to track KPIs and other performance metrics.On a strategic level, when creating Gantt charts in a spreadsheet you need to consider the following: Try Wrike for free Building a Gantt chart in Excel or Google SheetsĬreating a Gantt chart in Excel or Google Sheets is relatively straightforward, and can provide you with a useful visual for planning and executing upcoming projects. Read on to discover how you can leverage Gantt chart templates in Excel or Google Sheets to maximize your project management potential. You can try downloading a free Gantt chart template to see all the ways that this tool can improve planning and awareness and make everyone more productive. Leaders can apply that visibility to a wide range of applications, such as scheduling, online marketing, and even resource management, so you ensure that no single person on your team is overburdened. That ’s where a Gantt chart comes in, bringing an organization vital, timely insights into project management efforts. Project managers and teams have a leg up on setting smart goals when they are able to visualize how working hours add up to success. Keeping a project on time and under budget requires a ton of planning, clearly assigning tasks, and maintaining a close eye on the status of projects to ensure everything gets done. Always include some amount of contingency in the tasks which have cross-dependency.Quality leadership is about being able to step back and maintain perspective without losing your awareness of the details that matter. When publishing, check to ensure all the readers have the tool or publish using a PDF format. Before publishing the final version, it’s good to get peer reviews and/or do a dry run with your manager. It’s a good idea to store the copy with a date prefix (Gantt_Plan_1.xlsx). Document the tasks in chunks of slots of up to 5 days, as making them more granular can make the chart unreadable.Īlways store the previous copies of the updates for comparison. Mention the key milestones or tasks in the plan as separate tasks. If the plan is a tool complex, add high-level project phases of tasks. Using different colors for different phases can make the Gantt Chart more readable. Ensure that you consider account for holidays and major leave plans. Often need to be supplemented with additional data or tables for task information.īest Practices when working with Gantt ChartsĪlways include task dependencies and predecessors in the project plans. Tools often lack the functionality to view and print large Gantt charts. Not suitable for high-level management as it can get very detailed.
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